Project Timeline Phase

— taken from GSheets content-

1. Conception and Initiation
   1. Project Charter
      TechTarget: A project charter is a formal short document that states a project exists and provides project managers with written authority to begin work.
   2. Plan Review
   3. Initiation
2. Definition and Planning
   1. Scope and Goal Setting
   2. Budget
   3. Work Breakdown Schedule
   4. Gantt Chart
   5. Communication Plan
      • Asana
        • Description
          • 1. Project Status Updates
          • 2. Project Team Meetings
          • 3. External Stakeholder Updates
          • 4. Milestone and Deliverable Updates
          • 5. Project Check-ins
        • Frequency
          • Daily (5), Weekly (1), Monthly (2) , As needed (3, 4)
        • Channel
          • Platform? Face to Face, Zoom, GSheets, GDrive, GDocs ?
        • Audience
          • 1. All internal stakeholders & project team members
          • 2. All project team members, stakeholders optional
          • 3. Project manager and project stakeholders
          • 4. Project team
          • 5. Project Team
        • Owner
          • Project manager (1, 2), Project sponsor (3), All project team members
   6. Risk Management
      • Asana
        • 6 steps:
          • 1. Identify, 2. Analyze, 3. Prioritize, 4. Assign, 5. Monitor, 6. Respond
        • How to identify: variety ways, risk identifications process
          • interview w/ project stakeholders
          • brainstorm potential risk w/ your project team
          • document & ratify your assumptions
          • check your checklist (of common risks)
            • if not: start documenting to set up success on future projects
          • perform a risk assessment matrix (Asana)
            • Risk Matrix Criteria
              • severity:
                • catastrophic, critical, marginal, minor
                • 1. negligible, 2. minor, 3. moderate, 4. major, 5. catastrophic
              • likelihood:
                • 1. very likely, 2. probable, 3. possible, 4. not likely, 5. very unlikely
              • risk impact = severity x likelihood
                • 1. low, 2. medium, 3. high
            • Steps to use:
              • 1. Identify, 2. Determine (severity), 3. Assess (likelihood), 4. Calculate (impact), 5. Prioritize (and take action)
3. Launch & Execution
   1. Status and Tracking
   2. KPIs
   3. Quality
   4. Forecasts
4. Performance & Control
   1. Objective Execution
   2. Quality Deliverables
   3. Effort and Cost Tracking
   4. Performance
5. Close
   1. Postmortem
   2. Project Punchlist
   3. Report