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Self Note: Key Points of Project Management
- Visual Project Management:
- at-a-glance view
- provides at-a-glance insight
- getting faster insights
- seeing everything in one place
- can address problems before they happen
- identifying potential blockers earlier
- visualize project dependencies
- 3 Types of Visual Project Management
- Timelines (Project Timeline) / Gantt charts
- Kanban boards
- Project Calendars
- Why use tool/software
- Project Board in Project Management
- Monitor progress & report to stakeholders
- Adjust the plan as needed
- Portfolio: a collection of projects
- Project Planning & Project Status Report
- Project Plan Report:
- roadmap
- overview of schedule
- list of all the tasks & when they should be done
- planned vs actual:
whether the plan is being met by actual progress
- Project Dashboard
- the high view of your project’s performance
- Frequency:
- daily (implementation phase), weekly, monthly, quarterly
- Best Practices for Project Status Report
- 1. Communicate:
deliver the right data to the right party at the right time
- 2. Know Your Audience:
big picture (stakeholders, client, etc) vs specifics (team members)
- 3. Consistency
- 4. Establish metrics:
how to measure the progress of a project
- 5. Simplify:
be effective
don’t obscure it with unnecessary details
stay to the point
just report on what needs to be reported
- 6. Verify
no opinion / unsubstantiated facts
- 7. Standard
keep standard, make sure your report is clear & consistent
- 8. Use Tools